While establishing ‘readiness’, many manufacturing firms place their faith in documents and spreadsheets that are circulated across a myriad of stakeholders.

The Journey is Not Complete...

Supplier + part/material has been decided on and awarded; however, considerable work remains prior to start of production. The supplier may be an existing supplier, but not for this particular part/material, and more information is needed. Contracts for that particular engagement need to be finalized and signed-off on. Part and Tooling Readiness needs to be completed.


Throughout the part lifecycle process companies are collecting and validating information on the suppliers. Contact information is collected, capabilities validated, and factory audits and other risk considerations are assessed. In many aspects, the supplier is mostly onboard.

Supplier Information Management is not a point-in-time effort, but rather a process and capability. Whether a new supplier, or a new part from an existing supplier, the onboard process must possess the intelligence to know what information gaps to close, and who governs the collected information.

ASTRAS helps our customers complete the onboard process, via a foundation of Supplier Information Management, by:

  • Segmenting information and process needs by any dimension, such as: by supplier type, by part, by material group, by finished product, by region, etc.
  • Providing simple methods to create necessary forms to collect information.
  • Enabling collaboration workflows for reviews and approvals.
  • Automated reminders when data elements require refresh (e.g., COIs, contact information, etc.)

Each supplier relationship is critical. Each relationship differs in stakeholders involved and information maintained. Don’t depend upon systems primarily designed for Accounts Payable enablement (e.g., Remit to address, Bank validations, etc.). Know that you can collect and trust the information that is captured for you specific needs.


Contracts provide the written documentation that details the complete understanding of a “supplier relationship”. Suppliers may have multiple relationships with your company, and the specific expectations (e.g., part/material specs, region, delivery times, etc.) are documented, per relationship, to protect both parties.

It becomes critical, therefore, that all detail is accurate and that all necessary stakeholders are engaged. It’s no wonder that the average cost to process and review a basic everyday procurement contract is $6,900 (IACCM, 2017), and $21,300 in situations of high complexity.

ASTRAS helps our customers lower contract management costs by:

  • Enabling contract flexibility: type, multi-level, project/performance/platform-based, etc.
  • Facilitating collaboration across functional stakeholders.
  • Monitoring of dates and key milestones.
  • Providing full visibility, in a centralized repository, of all supplier relationships and all contracted parts/materials.
  • Integration into existing systems in order to transfer metadata and/or fully executed contracts.

Quality Management System (QMS)

A formalized system that documents processes, procedures, timelines and responsibilities benefits all parties, from the supplier through to the customer. Proactive supplier quality management spans from Design and Sourcing through the duration of any particular supplier relationship.

While establishing ‘readiness’, many manufacturing firms place their faith in documents and spreadsheets that are circulated across a myriad of stakeholders. One transposed number, one overlooked email, or one critical step ignored and manufactures can assume negative consequences.

ASTRAS helps our customers manage the complex quality management requirements by:

  • Enabling full configurability of information requirements, process flow, and reporting.
  • Ensuring a systematized process that accounts for all steps, documentation, and approvals.
  • Facilitating collaboration across all participants.
  • Tracking all data changes.

Prevent Mistakes

Lower Costs

Reduce Risks

Data Syndication

Though accurate data is critical to the day-to-day operations of all companies, the task of how data is captured and syndicated across the organization tends to remain a low priority for many.

Manual transfer significantly increases the risk of transposition errors (e.g., “part 456” instead of “part 465”) and transcription errors (e.g., mistyped wording, such as payment terms, on an agreement does not accurately reflect the intended agreement). A single error can lead to significant negative impact to a company.

ASTRAS helps our customers overcome ensure accurate data by:

  • Enabling governance over data changes, whether supplier-related, part/material-related, tender, or other.
  • Providing a central repository location for relevant part lifecycle information.
  • Integrating with existing systems to maintain ensure the “gold copy” of data is maintained across systems.
Allocation supply part requisition software


Allocation supply chain software readiness


Allocation parts and material lifecycle supply chain management software system

Benefit From:

  • Lowering process costs by up to 80%
  • More effective sourcing events
  • Shortened cycle time to part qualification
  • Strong compliance
  • Increased supplier collaboration
  • Reduced supplier and part risk
  • Complete visibility, across functions
  • Assurance that your processes and best practices are followed every time
Allocation Clients Include The BMW Group
Allocation Clients Include Siemens
Allocation Clients Include Magna
Allocation Clients Include Schmitz Cargobull