We introduced ASTRAS’ eRFx capabilities in 1998 to serve the complex needs within direct procurement.


Fact: The same Survey Monkey comparable capabilities suitable for an RFI, will not serve the RFQ needs within direct procurement.

Further, ERP/PLM solutions, often containing key data elements for the sourcing event, are ill-equipped marry supplier information, part/item information, performance and risk indicators, strategies, and process in order to facilitate an optimum RFQ result.

We introduced ASTRAS’ eRFx capabilities in 1998 to serve the complex needs within direct procurement.

For example... We understood the reality that spreadsheets are a large part of the part lifecycle for supply chain. In place of basic import of format, we ensured that our customers had the ability to leverage full import functionality (fields, formatting, and even formulas). This helps ensure that direct procurement can leverage and trust their cost breakdowns – and without the need to patch together quotes that have been emailed between parties.

Ease of Set up


Supplier Insights

Wizard-assisted creation


Automated supplier pool

Template library

Line item, GAEB file, coversheet mode, complex cost breakdown, etc.

Bid bundling

Excel template import


Supplier classifications

Transfer from Req.


Supplier Risk / Performance history

Cost allocation

Renegotiation standards

Spend history

Roles and authorizations

Cost breakdowns

Factory audits

ERP/PLM integration

Stored procedures

Milestone Management

Quotation documentation, approval and nomination

Automated strategies, with budget thresholds

Supplier Transparency





Purchasing team activity

View position

Comparison sheets with scenario analysis (cherry picking, best in class, best TCO)

Version management

Target dates

Award templates

Audit logs

Digital approvals


Source to contract

‘Features’ do not paint a whole picture. Hear from Allocation’s Head of Customer Success for North America, Dogu Duyuran, on his thoughts regarding the eRFx capabilities...

Do​gu Duyuran - Head of Customer Success for North America


Do​gu Duyuran

Head of Customer Success for North America

What is your favorite feature of ASTRAS’ eRFx functionality and why?

"At Allocation we talk about our ‘GRID’ capabilities. The fact that customers can import an Excel spreadsheet, retaining formatting and complex formulas, shortens deployment time for any RFQ to a fraction of the time many are accustomed to. Further, I have found the ability to export ALL data captured within an event very useful for further data analysis, such as historical price trends by any contributing factor."

Tell us about any interesting applications of the eRFX functionality.

"A ‘supplier network’ where you are trying to find completely new suppliers is nice for indirect spend. In direct procurement, our customers prefer to invite known suppliers to events. Recently we deployed new functionality, which some customers are already finding success with, which combines the best of both worlds. Existing suppliers are constantly buying new companies, merging, or expanding their offering, yet buyers are not always aware of these changes. ASTRAS enables the supplier to see what upcoming events their customers are going to conduct, and ‘opt-in’ to compete. As such, customers can increase their negotiation position by having more participants, do so with suppliers that have a documented track-history with them, and further consolidate their supply base."

Image of Allocation Astras supply chain software portal
Allocation parts and material lifecycle supply chain management software system

Benefit From:

  • Lowering process costs by up to 80%
  • More effective sourcing events
  • Shortened cycle time to part qualification
  • Strong compliance
  • Increased supplier collaboration
  • Reduced supplier and part risk
  • Complete visibility, across functions
  • Assurance that your processes and best practices are followed every time
Allocation Clients Include The BMW Group
Allocation Clients Include Siemens
Allocation Clients Include Magna
Allocation Clients Include Schmitz Cargobull